Inspection, Maintenance & Compliance Management

Through our management and technical services, Properway ensures a seamless experience for property owners while protecting the value, functionality, and long-term performance of building investments.

Our services include:

Building Inspection & Quality Control

Comprehensive property inspections to monitor the condition and performance of the building.

• Full building assessments with photographic documentation
• Detailed identification and recording of maintenance issues
• Digital updates to maintain a clear maintenance and inspection history

Preventative Maintenance Management

Proactive coordination of maintenance services to ensure the building remains well maintained.

• Supervision and scheduling of all maintenance vendors
• Oversight of cleaning crews, pool maintenance, and landscaping services
• Regular inspection and coordination of maintenance activities

Vendor & Service Contract Administration

Professional management of essential service providers and building contracts.

• Administration of vendor agreements and service contracts
• Oversight of essential services such as lift maintenance, electricity authority (EAC), and water supply
• Negotiation and renewal of building insurance policies
• Regular contract reviews to ensure optimal service quality and cost efficiency

Legal Compliance & Committee Management

Support for the proper administration of jointly owned buildings in accordance with applicable regulations.

• Assistance with the establishment and management of building committees
• Organisation of annual general meetings and committee meetings
• Documentation and monitoring of compliance-related activities

Arrears Management & Debt Recovery Process

1. Initial Contact

We begin with direct communication with the debtor to resolve the matter promptly and amicably.

• Phone call to the debtor to notify them of outstanding fees
• Follow-up SMS notification
• Email and written communication outlining the outstanding balance

2. Official Notices

If the matter remains unresolved, formal notices are issued in accordance with established procedures.

• First official notice issued by our management office
• Formal legal notice issued through our appointed attorneys
• Clear payment deadlines and instructions provided

3. Committee Action

Where no response is received, the matter is escalated to the building committee for collective decision.

• Extraordinary committee meeting convened
• Review of outstanding balances and legal options
• Agreement on further action in accordance with the jointly owned building regulations

Property managers in Cyprus face several interconnected challenges that require specialised expertise, structured administration, and effective coordination to manage successfully.

Delayed Maintenance Fee Collection

Inefficient tracking and collection of communal fees can affect building operations and reduce the quality of services provided to residents.

• Delays in payment collection from property owners
• Difficulty maintaining consistent cash flow for building expenses
• Reduced ability to fund necessary maintenance and repairs

Maintenance Coordination

Managing communal facilities requires careful coordination of vendors, service providers, and maintenance schedules.

• Supervision of multiple service providers
• Scheduling and monitoring routine maintenance activities
• Efficient allocation of resources for building upkeep

Fragmented Legal Framework

Property management in Cyprus requires navigating various legal and regulatory requirements governing jointly owned buildings.

• Compliance with property management regulations
• Proper documentation and committee administration
• Ensuring lawful management of communal spaces

Integrated Management Systems

Many buildings rely on outdated systems that create inefficiencies in property administration.

• Paper-based processes and manual record keeping
• Lack of integration between communal and unit management
• Limited transparency in financial and maintenance records

We provide comprehensive property management services designed to protect property value, enhance resident satisfaction, and simplify ownership for property owners and building committees.

Our services include:

Communal Area Care

Professional management and maintenance of shared building spaces to ensure cleanliness, functionality, and a high standard of living for residents.

Individual Unit Management

Efficient administration of privately owned units, helping owners maintain their properties and maximise rental income where applicable.

Full-Service Oversight

• Comprehensive supervision of property operations, including maintenance coordination, financial administration, and compliance with relevant regulations.